MCA recently introduced the Companies (Filing of Documents and forms in XBRL) Rules 2015 dated 9th September 2015 for which I have yet to locate published copy in the Official Gazette. These rules shall come into force from the date of publication in Official Gazette.
Note: AOC – 4 XBRL Version 1st October 2015 is being used for writing this post.
Form start with filling of Authorized capital and number of members of the company as on the date of filing.
Enter Corporate Identity Number (CIN) of the company and click pre – fill button.
Filing of this Filing of this form is allowed only for the financial years starting on or after 1st April 2014. This is because this form is under Act of 2013 which came into force only on 1st April 2014. Provisions of companies Act, 2013 related to financial year and financial statements shall apply only in relation to financial year started on or after 1st April 2014. A Financial Statement related to any financial year started before 1st April 2014 shall be filed in a form prepared under the Companies Act, 1956.
Make sure that financial year selected is as per the provisions of the Companies Act, 2013.
Thereafter, Date of Board of Directors’ meeting in which statements was approved shall be approved. Nature of financial statements may be either:
- Provisional unadopted financial statements
- Adopted financial statements
- Revised financial statements u/s 130
- Revised financial statements u/s 131
Situation 1: Provisional Unadopted Financial Statement:
No additional information is required to be given in this case.
Situation 2: Adopted Financial Statement:
Where provisional unadopted financial statement was filed for same financial earlier, should be mentioned by using radio button. Whether such adopted financial statement is now adopted in Adjourned General Meeting or not. If such adopted financial statement is adopted in Adjourned General Meeting, dated of adjourned general meeting in which such adopted financial statement was adopted will be mentioned.
In case of One Person Company (OPC), answer of the question related to earlier provisional Financial Statement shall be Not Applicable.
Situation 3: Revised Financial Statements under Section 130:
Where adopted financial statement was already filed and company wants to file revised financial statements, it needs to give some additional information. What is nature of revision? Whether only financial statement is being revised or Directors’ report or both? SRN number of Form INC – 28 (Copy of Central Government order) and SRN number of earlier AOC – 4 XBRL is require to be given. Date of order of competent authority shall be required to be filled.
Situation 4: Revised Financial Statements under Section 131
Where adopted financial statement was already filed and company wants to file revised financial statements, it needs to give some additional information. What is nature of revision? Whether only financial statement is being revised or Directors’ report or both? SRN number of Form INC – 28 (Copy of Central Government order) and SRN number of earlier AOC – 4 XBRL is require to be given. Date of order of competent authority shall be required to be filled.
Annual General Meeting:
Whether Annual General meeting held? In case of yes date of Annual general meeting shall be entered. In all cases, date of annual general meeting shall be entered in to. Where extension of financial year or Annual General Meeting was obtained, it shall be entered along with due date of Annual General meeting after such extension.
Applicability:
Applicability:
Whether or not Schedule III of the Companies Act 2013 applicable to the company. Type of company for this purpose requires to be disclosed. There are five options for the purpose: (a) Commercial & Industrial, (b) Banking, (c) Insurance, (d) Power, and (e) NBFC. Commercial & Industrial is a residual option. For two type of companies (a) Commercial & Industrial and (b) NBFC.
Whether consolidated Financial Statement required or not? It is required to inform
In case of a government company, select whether Comptroller and Auditor General of India (CAG of India) has commented upon or supplemented the audit report under section 143 of the Companies Act, 2013. If the Auditor General of India has commented, provide the details of comments and the Director’s reply(s) on same.
Select whether CAG of India has conducted supplementary or test audit under section 143. Select whether secretarial audit is applicable or not.
Select whether detailed disclosure with respect to Director’s report under section 134(3) is attached.
ATTACHMENT:
1 XBRL financial statements duly authenticated as per section 134 (including Board’s report, auditors’ report and other documents) – This is a mandatory attachment
2 XBRL document in respect of Consolidated financial statement (Note- This is mandatory if company is having Subsidiary and Yes is selected for consolidated Financial Statements)
3 Statement of subsidiaries as per section 129-Form AOC-1 (Note-To be attached in respect of Foreign subsidiaries)
4 Statement of the fact and reasons for not adopting balance sheet in the annual general meeting (AGM) (Note- This attachment is mandatory if nature of financial statements was selected as ‘Provisional Un-adopted financial statements’)
5 Statement of the fact and reasons for not holding the AGM. (Note- This attachment is mandatory if AGM was not held)
6 Approval letter of extension of financial year or AGM (Note- This attachment is mandatory if extension was granted for AGM or financial year)
7 Supplementary or test audit report under section 143 (Note- This attachment is mandatory if CAG of India had conducted supplementary or test audit under section 143)
8 Details of comments of CAG of India (Note-This attachment is mandatory if CAG of India had conducted supplementary or test audit under section 143)
9 Optional attachments (s)
Declaration:
A director authorised by Board of Directors through resolution shall sign this declaration of true correct and complete information. This also declare that the attached XBRL document(s) are the XBRL converted copy(s) of the duly signed Financial statements and all other documents which are required to be annexed or attached to the Financial Statements as required under section 137 of the Companies Act, 2013.
Certification:
The professional signing the form certify about verification of all information in the form and truth, correctness and completeness as well as no suppression of information. This is also certified that the attached XBRL document(s) fairly present, in all material respects, the audited financial statements of the company, in accordance with the XBRL taxonomy as notified under Companies (Filing of documents and forms in Extensible Business Reporting Language) Rules, 2015. The most important is certificate of understanding of Section 448 by the certifying professional.
TIME LINE:
- Adoption of financial statement in case of OPC – 180 days form end of financial year
- Provisional unadopted financial statement other than OPC – 30 days from Actual date of AGM or due or extended due date
- Adopted Financial Statement other than OPC – 30 days from AGM or adjourned AGM.
- Revised Financial Statements under Section 130 – 30 days from order of competent authority
- Revised Financial Statement under Section 131 – 30 days from order of competent authority
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