TDS certificate is to be issued by each deductor who is deducting
tax and furnished to the person from whose income / payment the tax has been
deducted. The certificate should specify amount of
tax deducted and rate at which
it has been deducted.
TDS
certificate is generated in TRACES on the basis of
details provided by deductor in the quarterly TDS return. TDS
certificate will be generated for deductee records
with valid PAN (PAN present in the Income Tax Department database) in TDS statement
What are the types of TDS
Certificates?
There are two types of TDS
Certificates:
- Salary Certificate (Form 16)
In case of Salaries, the certificate should be
issued as Form 16 containing details of tax
computation as well as tax deducted and paid. This
refers to the details submitted in
Form 24Q by deductor.
Part A of
Form 16 which contains details of
tax deducted and deposited by the employer can be
downloaded from TRACES by deductor. A single Form 16
certificate will be issued for a given TAN, Financial
year and PAN.
- Non-Salary Certificate (Form 16A)
In case
of Non-Salaries, the
certificate should be issued as Form 16A containing
details of tax deducted and paid. This refers to
details submitted by deductor in Form 26Q and 27Q.
A single Form 16A
certificate should be issued for a given Financial
Year, Quarter, TAN and PAN. The Form 16A should contain details from both Form
26Q and 27Q for all sections (Nature of Payment).
How can I download Form
16 / 16A?
Deductors / collectors will have
to register on TRACES to download
Form 16 / 16A. After logging in to your account, click on 'Form
16' or 'Form 16A' under 'Downloads' menu. You can submit download request
for maximum of 10 PANs at a time or do a bulk download for all PANs under the
TAN for a particular Financial Year / Quarter.
Text file containing details of
all requested PANs will be available in 'Requested Downloads' under 'Downloads'
menu. User must pass the text file through TRACES PDF Generation Utility (which
can be downloaded from TRACES) to create Form 16 / 16A
PDFs for each PAN.
How can I download TRACES PDF Generation
Utility?
TRACES PDF Generation Utility
can be downloaded from TRACES in the following manner:
- Without logging into TRACES
Click on 'Deductor' tab
in the top navigation bar and click on 'Download PDF Generator' under Quick Links.
- After logging into TRACES
Click on 'Requested Downloads' under
'Downloads' menu. Link to download the utility is provided on this
screen.
The
utility must be unzipped and installed on to your desktop. Clickhere to know more
about the utility.
How do I use TRACES PDF Generation Utility to
convert Form 16 / 16A text file into PDF?
After installing the utility on
your desktop, double-click on the utility and open it. Select the text file for
Form 16 / 16A downloaded from TRACES. Enter password
for the text file and select the path where the output PDF files have to be saved.
If you want to digitally sign
the Form 16 / 16A PDF files,
select the digital signature and click on 'Proceed'. The utility will convert
the text file into PDF files for each PAN and save it
in the selected output folder.
Is it mandatory to digitally sign
Form 16 / 16A?
No, it is not mandatory to
select digital signature while converting the text file into PDF as
Form 16 / 16A can also be signed manually after printing.
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